Website Privacy Notice

We ask that you read this website privacy policy carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us and the relevant supervisory authority in the event you have a complaint

1.     Who we are and how to contact us

This website is operated by Brixton Advice Centre. We are a non-profit advice centre and charity, and we operate an online legal clinic for those who cannot otherwise afford legal advice. In that capacity, we collect, use and are responsible for certain personal information about you

When we process your personal information, we are regulated under the General Data Protection Regulation (“GDPR”) which applies across the European Union and the United Kingdom, and the Data Protection Act 2018, and we are responsible as ‘controller’ of that personal information for the purposes of those laws

Our postal address is 167 Railton Road, London SE24 0LU, and you can get in contact with us by writing to us at this address or through our designated data protection contact form which you can find here: link. All enquires made through this form will automatically be received by the person at Brixton Advice Centre with overall responsibility for data protection, Patrick Torsney, who is also Brixton Advice Centre’s Chief Executive

2.     Our website

This privacy policy relates to your use of our website, https://brixtonadvice.org.uk/ only

Our website contains a link to our funding page on Charities Aid Foundation (“CAF”): https://cafdonate.cafonline.org/13479#!/DonationDetails

CAF may gather information about you in accordance with its own separate privacy policies. For privacy information relating to their website, please consult their privacy policies as appropriate

3.     Our collection of your personal information

We collect personal information about you when you use our legal clinic enquiry form, our contact form, our complaints and feedback form and our form for submitting queries relating to data protection (“the Forms”). We collect this personal information from you directly as opposed to indirectly through third parties or cookies. Our website is not intended for use by children and we do not knowingly collect or use personal information relating to children

Specifically, we collect your name, email address and telephone number if you use the Forms

If you use the online clinic enquiry form, we may additionally collect personal information on any special needs or disabilities you have as well as your gender and your ethnic background. Providing this information is entirely voluntary – you may choose not to provide us with this information, and we will obtain your consent prior to you submitting the form for the processing of this and any other special category data

Whether we collect any further personal information from you depends on what you write in the box provided in the Forms

4.     Our use of your personal information

We use this personal information to verify your identify, to ascertain the nature of your legal issue, to be able to contact you about and provide you with advice on your legal issue, to improve our service (if you chose to give us feedback via one of the forms), to comply with our Legal Aid Agency contract and for regulatory purposes

We also use the data to produce anonymous statistics on the demographic of people accessing our services. We do this to be able to determine trends with a view to identifying new advice services we might need to provide

We store your personal information for twelve months. Any personal information you provide to us in the context of obtaining legal advice will be stored for 6 years or 12 years in exceptional cases for regulatory purposes

5.     Our legal basis for processing your personal information

When we use your personal information we are required to have a legal basis for doing so. There are various different legal bases on which we may rely, depending on what personal information we process and why

The legal bases we may rely on include:

  • consent: where you have given us clear consent for us to process your personal information for a specific purpose
  • legal obligation: where our use of your personal information is necessary for us to comply with the law (not including contractual obligations)
  • legitimate interests: where our use of your personal information is necessary for our legitimate interests (unless there is a good reason to protect your personal information which overrides our legitimate interests)

6.     Who we share your personal information with

We will share personal information with law enforcement or other authorities if required by applicable law

We will not share your personal information with any other third party, neither within the EEA, nor outside it. We do however sometimes use your data to prepare anonymised statistics to share these statistics with funders and for us to see if we are reaching everyone in our community

7.     Cookies and other tracking technologies

We do not use cookies or other tracking devices on our website

8.     Your rights

Under the GDPR you have a number of important rights free of charge. Specifically, you have the following rights:

(a)        Right of access: You have the right to ask us whether we are using or storing your personal information. You can also ask us for copies of your personal information, verbally or in writing. his right always applies. There are some exemptions, which means you may not always receive all the information we process. Click on this link for further information

(b)       Right to rectification: You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. This right always applies

(c)        Right to erasure: You have the right to ask us to erase your personal information in certain circumstances. Click on this link for further information

(d)        Right to restriction on processing: You have the right to ask us to restrict the processing of your information in certain circumstances. Click on this link for further information

(e)        Right to object to processing: You have the right to ask us to restrict the processing of your information in certain circumstances. Click on this link for further information

(f)         Right to data portability: This only applies to information you have given us. You have the right to ask that we transfer the information you gave us from one organisation to another, or give it to you. The right only applies if we are processing information based on your consent or under, or in talks about entering into a contract and the processing is automated

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation

If you would like to exercise any of those rights, please contact us to the form mentioned in Section 1 (“Who we are & how to contact us”) above

9.     Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so

10.  How to complain

We hope that our nominated person responsible for data protection can resolve any query or concern you raise about our use of your information. Please see Section 1 (“Who we are and how to contact us”) above for further information.

The GDPR also gives you the right to lodge a complaint with a supervisory authority, in particular in a European Economic Area state or in the United Kingdom if you work, normally live or if any alleged infringement of data protection laws occurred in the relevant state. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/global/contact-us/ or via telephone: 0303 123 1113

11.  Changes to this website privacy policy

This website privacy policy was published on 31 July 2020 and has not been updated since

We may change this website privacy policy from time to time, and we will inform you via email or other means about any substantive changes

12.  Do you need extra help?

If you would like this website privacy policy in another format (for example: audio, large print), please contact us through the Form in Section 1 (“Who we are & how to contact us”) above